Erasmus+ Staff Mobility

ERASMUS+ Staff Mobility

1.      Staff Mobility for Teaching
2.      Staff Mobility for Training

Our academic policies support short and long-term mobility, joint research projects, and participation in consortiums of higher education and research. In line with our innovative and entrepreneurial vision and emphasis on applied research, collaboration with industry and business at the global arena is encouraged.

Below you will find introductory information about staff exchanges within the framework of Erasmus+. One type of exchange is particular to teaching activities (either by faculty or invited staff from enterprises) whereas the other one is for either academic or administrative staff to receive training in another higher education institution or an organization.

Application
The International Exchange and Partnership Programs Office announces staff mobility and collects applications each year. Application documents are below:

1. Invitation Letter from the host institution (required)
2. Language Certificate (if applicable)
3. Disabled Identity Card (if applicable)
4. Veteran/martyr identity card (if applicable).

1. Staff Mobility for Teaching
This activity allows HEI academic staff or staff from enterprises to teach at a partner HEI abroad. Staff mobility for teaching can be in any subject area/academic discipline. In the case of teaching assignments between higher education institutions in Program Countries, both institutions have to be holders of the Erasmus Charter for Higher Education (ECHE) and must have signed an inter-institutional agreement. The partner higher education institution/enterprise must have agreed on the program of activities to be undertaken by the visiting teachers (Mobility Agreement) prior to the start of the mobility period. In all cases, the activities of staff undertaking a teaching assignment should preferably be integrated into the curriculum of the receiving institution. In the case of staff mobility from an enterprise to a higher education institution, the mobility is arranged by an invitation from the higher education institution to the staff member of the enterprise. The grant is always managed by the higher education institution. You may review the announcement for Erasmus+ Staff Teaching Mobility Applications on Myozu. 

Duration of Mobility
A teaching period between two Programme countries must last a minimum of 2 days and a maximum of 2 months. This excludes traveling time. During your stay abroad, the teaching activity must comprise a minimum of 8 hours per week (or any shorter period of stay) of actual teaching time. Mobilities shorter than 2 days will not be considered valid unless there is a force major.

Financial Support (Erasmus Grant)
EU grants provide a contribution to your costs for travel and subsistence during your time abroad and vary depending on:

• The receiving country
• The distance between your country and the receiving country

The daily mobility grant (country-based per diem) amounts are stated below. In addition to the per diem rates, the grant covers travel expenses calculated by the European Commission’s distance calculator. Additional funding can be provided by the participating staff and/or his/her department/faculty if the financial support does not cover the full teaching period.

Please be informed that the given amounts for Daily Grants and Travel Support Grants are valid for the 2023 project period.

Daily Grants

 Travel Support Grants

Green Travel Support
Green travel is defined as using low-emissions means of transport for the main part of the travel, such as bus, train, or car-pooling. To benefit from green travel support, participants use low-emission means of transport for their round trips. A one-way trip with low-emission transport is not sufficient to be eligible for green travel support.

Mobility Documents
Mobility Agreement, Visa Copy, Grant Agreement, Certificate of Attendance, Activity Report, Proof of travel expenses (receipts, tickets, boarding pass etc.)

2.      Staff Mobility for Training
The Erasmus+ program offers full/part-time academic and non-academic staff the opportunity to undertake a short training visit to a higher education institution or some other eligible enterprise/organization in Europe, with funding available for travel costs and subsistence. This activity supports the professional development of HEI staff in the form of training events abroad (excluding conferences) and job shadowing/observation periods at a partner HEI, or at another relevant organization i.e. an enterprise, workshop, or short-term assignments.

You may review the announcement for Erasmus+ Staff Training Mobility Applications on Myozu.

The sending institution and the receiving institution/enterprise must have agreed upon the program of the activities to be undertaken by the visiting staff member prior to the start of the mobility period with the Mobility Agreement.

Duration of Mobility
A training period between two Programme countries must last a minimum of 2 consecutive working days and cannot last more than 2 months. This excludes traveling days.

Financial Support (Erasmus Grant)
EU grants provide a contribution to your costs for travel and subsistence during your time abroad and vary depending on:
·         The receiving country
·         In the case of mobility within Programme countries, the level of demand from staff from your country who intend to train abroad
·         The distance between your country and the receiving country

The daily mobility grant (country-based per diem) amounts are stated below. In addition to the per diem rates, the grant covers travel expenses calculated by the European Commission’s distance calculator. Additional funding can be provided by the participating staff and/or his/her unit/faculty if the financial support does not cover the full training period.

Please be informed that the given amounts for Daily Grants and Travel Support Grants are valid for the 2023 project period.

Daily Grants

 Travel Support Grants

Green Travel Support
Green travel is defined as using low-emissions means of transport for the main part of the travel, such as bus, train, or car-pooling. To benefit from green travel support, participants use low-emission means of transport for their round trips. A one-way trip with low-emission transport is not sufficient to be eligible for green travel support.

Mobility Documents
Mobility Agreement including work/training plan, Visa Copy, Grant Agreement, Certificate of Attendance, Activity Report, and Proof of travel expenses (receipts, tickets, boarding pass etc).

Inclusion Support for Special Needs
Staff with special needs can apply for additional grants. According to the Turkish National Agency, a special needs person is defined as someone whose individual, physical, mental, or health-related conditions are such that his/her participation in Erasmus+ would not be possible without any extra financial support.

In order for a staff to be considered for the Inclusion Support, staff must inform our office about their circumstances before the application period is over and provide official documentation of their disability, and declare the specific needs related to their condition. If the participant requests an Inclusion Support grant, the approximate costs and justifications must be declared to our office. Our office will submit requests to the Turkish National Agency for evaluation.

What should interested faculty/staff from OzU do?
Each year, Higher Education Institutions (HEIs) submit applications for Erasmus+ mobility grants to the relevant national agency. Staff members, in turn, apply through their respective sending institutions for consideration. At Özyeğin University (OzU), all interested candidates should reach out to the International Relations Office at international.relations@ozyegin.edu.tr for information about existing Erasmus+ agreements, opportunities to establish new partnerships, and other relevant procedures and documentation, as these may change annually. The Erasmus+ grants allocated by the National Agencies are typically announced throughout the academic year, which may result in delays in payment or the distribution of information to faculties and departments. Once the Turkish National Agency announces the Erasmus+ mobility grants, the OzU International Exchange and Partnership Programs Office informs all relevant parties about the available grants and existing agreements. For further details, please visit the provided links.

Additional Resources

• Turkish National Agency
• European Commission Program Guide for Teaching Mobility 
• European Commission Program Guide for Training Mobility
• Partner Institutions and Quotas for Teaching Mobility
• Partner Institutions and Quotas for Training Mobility