2019-20 Erasmus+ Study and Traineeship Mobility Program Applications

Erasmus+ study and traineeship mobility applications will be active between 30 January – 13 February 2019, 13:00. Please be advised that late applications will not be accepted.

You may apply online for the Erasmus+ Programs through the KION application system. 

If you would like to apply for both study and traineeship mobility programs, you must fill out two separate applications on the system. In this case, 10 points will be deducted from your Erasmus Score for your traineeship application. Additional evaluation criteria can be found below.

1. Erasmus+ Study Mobility Application
Erasmus+ study mobility application deadline is 13 February 2019, 13:00.

You must apply online to Erasmus+ study mobility program and submit the application before the deadline. You can select up to four institutions. You cannot ask for a change in your application form (change of semester/institution, etc.) after the given deadline. Additional instructions will be provided before the application period. 

Erasmus Language Exam (ELE) will be held on Friday, 15 February 2019, at 13:00. The location of the exam will be announced after the application deadline via MyOzU announcements. If you have taken the ELE in 2018, you do not need to retake the exam since ELE scores are valid for two years. Other standardized language exam scores (IELTS, TOEFL, PTE) will not be considered valid for the Erasmus evaluation/ranking.

Students will be asked to confirm their placements to partner institutions soon after the results are announced. Placed students must submit their commitment forms and any additional language requirements to the International Office via the online system by Thursday, 21 March 2019 at the latest; otherwise they will not be nominated to the partner institutions and their applications will be cancelled automatically. 

Presentation slides, partner institutions list, Erasmus+ program info and other important notes can be found in the following links. Please note that agreements/quotas are subject to change. The final list will be available in the online system during application. All applicants are responsible for reviewing the information provided under these links:
1. General Erasmus+ Program Rules
2. Presentation (list of partner institutions, program rules, documentation and mobility grants, important notes, etc.)
3. Erasmus Language Exam Guideline (Specifications, Sample Questions and Answer Key)

Eligibility Criteria to Apply to the Erasmus+ Study Mobility:
Undergraduate students:
• Being a full time student at OzU
• Min. CGPA: 2.20
• Min. 60/100 points in ELE score
• Having completed at least 30 ECTS at OzU degree programs

Graduate students:
• Being a full time student at OzU
• Min. CGPA: 3.00
• Min. 60/100 points in ELE score
• Getting approval from academic advisor and the relevant Graduate School

Eligibility Criteria to Participate in the Erasmus+ Study Mobility:
• Having completed at least 60 ECTS at OzU by the time exchange semester starts.
• Participants must be full time students who have not obtained all the credits required towards the diploma/degree and has a course load of min. 30 ECTS/semester.

Ranking Criteria
• Ranking will be based on Erasmus score (50% CGPA + 50% ELE = Erasmus score)
• Students will be ranked within their faculty.
• Students who have previously participated in the Erasmus+ program and students who withdrew in the previous years after the given deadline will have 10 points deducted from their Erasmus score at the time of evaluations.
• Students with disabilities will be given 10 points extra. You must submit a “Disabled Identity Card” at the time of application.
• Students who are the children of Veterans/Martyrs will be given 15 points extra. You must submit a “Veteran/Martyr Identity Card” at the time of application.
• Students who wish to participate to the program in their countries of citizenship will have 10 points deducted from their Erasmus score.
• 10 points extra will be given to the students who submit an official letter based on Act No. 2828 on social services and child protection agency.
• Students who have benefitted from the Erasmus mobility activities (either study mobility or traineeship mobility) may participate in Erasmus+ program multiple times as long as the total mobility period does not exceed 12 months.
• Placed students who do not attend the meetings/orientation sessions, without a valid excuse will have 5 points deducted from their Erasmus score if they apply to the Erasmus program again.

Call for Second Placement Round
• Students who are eligible but not placed during the 1st evaluation period due to limited quotas will be considered for the remaining quotas during the 2nd placement round.
• Students who are placed during the 1st evaluation period will not be considered for the 2nd placement round. Students cannot ask for a change in the institution they are placed to. Therefore, students are required to make the institution selections very carefully.
• 2nd placement round will take place in Summer 2019 and students who are placed during this round will only be able to choose 2019-20 Spring semester as their exchange period.
• Eligible students will be notified by the International Office.

2. Erasmus+ Traineeship Mobility (Internship) Application
Erasmus+ traineeship mobility application deadline is 13 February 2019, 13:00.

The application procedure is as follows:
1. Complete your Erasmus+ traineeship mobility online application by submitting the required documents.
2. Register for 2019 ELE. Since ELE scores are valid for two years students who took the 2018 ELE may select their existing ELE score while completing the online application.
3. Traineeship mobility applicants who completed the online application by 13 February 2019 are required to submit an acceptance letter after getting approval from their Faculty Program Coordinator before Friday, 29 March 2019 at the latest. Otherwise their applications will be cancelled automatically.
     • The applicants should contact their faculty program coordinator to get signed approval on their acceptance letter.
4. Ranking & grant results will be announced mid-April at the earliest.

Students are responsible for finding their own host organization/company. The acceptance letter should include the following information: 
  • Start and end date of the traineeship
  • Name of company and supervisor & contact information
  • Job description of the trainee
  • Signature and stamp of the supervisor

Erasmus Language Exam (ELE) will be held on  Friday, 15 February 2019 at 13:00. The location of the exam will be announced after the application deadline via MyOZU announcements. If you have taken the ELE in 2018, you do not need to retake the exam since ELE scores are valid for two years. Other standardized language exam scores (IELTS, TOEFL, PTE) will not be considered valid for the Erasmus evaluation/ranking.

Presentation slides, Erasmus+ program information and other important notes can be found in the following links. All applicants are responsible for the information provided under these links:
1. General Erasmus+ Program Rules
2. Presentation (program rules, documentation and mobility grants, important notes, etc.)
3. Erasmus Language Exam Guideline (Specifications, Sample Questions and Answer Key)

Eligibility Criteria to Apply to the Erasmus+ Traineeship (Internship) Mobility
Undergraduate students:
• Being a full time student at OzU
• Min. CGPA: 2.20
• Min. 60/100 points ELE score
• Submitting a valid acceptance/invitation letter from host company 

Graduate students:
• Being a full time student at OzU
• Min. CGPA: 3.00
• Min. 60/100 points ELE score
• Getting approval from academic advisor and the relevant Graduate School is required
• Submitting a valid acceptance/invitation letter from host company 

Eligibility Criteria to Participate in the Erasmus+ Traineeship Mobility:
• The sector, enterprise and job description must be compatible with the applicant’s diploma program.
• The host institutions must be compatible with the Erasmus+ Program Guide. The receiving organization can be any public or private organization active in the labor market or in the fields of education, training and youth. For example, such organization can be:
- public or private, a small, medium or large enterprise (including social enterprises);
- public body at local, regional or national level;
- social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions;
- research institute;
- foundation;
- school/institute/educational center (at any level, from pre-school to upper secondary education, and including vocational education and adult education);
- non-profit organization, association, NGO;
- body providing career guidance, professional counselling and information services;
- program country higher education institution awarded with an Erasmus Charter (ECHE).

Ranking Criteria
• Ranking will be based on the Erasmus score (50% CGPA + 50% ELE = Erasmus score)
• Students will be ranked within their faculty.
• Students who have previously participated in the Erasmus+ program and students who withdrew in the previous years after the given deadline, will have 10 points deducted from their Erasmus score at the time of evaluations.
• Students with disabilities will be given 10 points extra. You must submit a “Disabled Identity Card” at the time of application.
• Students who are the children of Veterans/Martyrs will be given 15 points extra. You must submit a “Veteran/Martyr Identity Card” at the time of application.
• Students who wish to participate to the program in their countries of citizenship will have 10 points deducted from their Erasmus score.
• 10 points extra will be given to the students who submit an official letter based on Act No. 2828 on social services and child protection agency.
• Students who have benefitted from the Erasmus mobility activities (either study mobility or traineeship mobility) may participate in Erasmus+ program multiple times as long as the total mobility period does not exceed 12 months.
• Placed students who do not attend the meetings/orientation sessions, without a valid excuse will have 5 points deducted from their Erasmus score if they apply to the Erasmus program again.

General Terms for Traineeship Mobility
• Traineeship duration is minimum 2 months (60 calendar days – not working days)
• Students cannot be placed in the European Union institutions, national agencies and institutions which manage EU programs.
• Students can benefit from the traineeship opportunity within 12 months upon graduation with the condition of applying before graduation in their final year.
• Students are responsible for finding their own organization/company and submitting the aforementioned approved acceptance letter to the International Office. You may start your search by visiting the links provided in the presentation.

Information Sessions
International Office will hold information sessions on both programs (Erasmus+ Study and Traineeship Mobility) on the following days and hours:
• 1st session: 12 December 2018, Wednesday, AB2 Classroom #G03, 10:45 – 12:00
• 2nd session: 18 December 2018, Tuesday, ScOLa Classroom #128, 10:45 – 12:00
• 3rd session: 27 December 2018, Thursday, ScOLa Classroom #128, 10:45 – 12:00

If you have academic obligations and cannot attend any of the information sessions, please set up an appointment by emailing: international.relations@ozu.edu.tr 

Sincerely,
OzU International Office