Özyeğin University, Çekmeköy Campus Nişantepe District, Orman Street, 34794 Çekmeköy - İSTANBUL
Phone : +90 (216) 564 90 00
Fax : +90 (216) 564 99 99
E-mail: info@ozyegin.edu.tr
![Quick Link](https://www.ozyegin.edu.tr/sites/default/files/upload/quick-link.png)
Erasmus+ Study and Traineeship Mobility Application
Dear Students,
We would like to inform you that 2021-22 Erasmus+ study and traineeship mobility applications will be active between 5 – 19 February 2021, 13:00. Please be advised that late applications will not be accepted. You may apply online for the Erasmus+ Programs through the KION application system. Please read carefully the details about both study and traineeship mobility applications below.
If you would like to apply for both mobility programs, you must fill out two separate applications on the system. In this case, 10 points will be deducted from your Erasmus Score for your traineeship application based on multiple participation rules.
Erasmus+ Study Mobility Application
Erasmus+ study mobility application will start on 5 February 2021 and end on 19 February 2021 at 13:00. You must apply online and submit the application form before the deadline. You can select up to four institutions at the time of application. You cannot ask for a change in your application form (change of semester/institution, etc.) after the given deadline. Final instructions on the application steps with screenshots will be shared before the application period starts.
Erasmus Language Exam
Erasmus Language Exam (ELE) 2021 will be held on Friday, 26 February 2021. The content and method of the exam (online or face-to-face) will be determined in accordance with the Spring term instructional methods. As such, further information regarding the ELE 2021 will be announced via myOzU as soon as an executive decision regarding the upcoming semester is made. Thus, we strongly recommend that you follow the announcements frequently.
UPDATE: You may review the reminder announcement to have details of the ELE.
If you have taken the ELE in February 2020 and have a valid score, you do not need to retake the exam since ELE scores are valid for two academic years. Other standardized language exam scores (IELTS, TOEFL, PTE) will not be considered valid for the Erasmus evaluation/ranking.
There will be a make-up exam on 4th March 2021, Thursday. Students can only apply for the make-up exam if they meet the following requirements:
Having a health/medical report documenting your health excuse, Having a document showing that you have lost your first-degree relative, Being assigned to a social, cultural, sports and promotional event in order to represent the university.
Your request for taking the make-up exam will be considered by ScOLa, and if accepted, you will be invited to the exam by the International Office including the details. Students whose excuses are considered invalid will be notified by e-mail that they will not be able to take the exam.
Students will be asked to confirm their placements to partner institutions soon after the results are announced. Placed students must submit their commitment forms and any additional language requirements via the KION system by Tuesday, 30 March 2021 at the latest; otherwise they will not be nominated to the partner institutions and their applications will be canceled automatically.
Presentation and Partner Institutions
Erasmus+ program information, presentation slides, partner institutions list and important information can be found in the following links. Please note that agreements/quotas are subject to change. The final list of institutions will be available in the online system during the application period. All applicants are responsible for attending an online information session and reviewing the information provided under the following links:
- General Erasmus+ Study Mobility Information
- Presentation
- List of partner institutions (please note that there can be changes until the application period)
Eligibility Criteria to Apply to the Erasmus+ Study Mobility
Undergraduate students:
- Being a full-time student at OzU
- Having completed one semester (24 ECTS credits)
- Min. 2.20/4.00 CGPA
- Registering for the Erasmus Language Exam 2021 (ELE) or having a valid score (min. 60/100 points) from the previous ELE (ELE 2020).
Double major students must select one of their major programs during the application. It is not possible to apply with the minor program.
Graduate students:
- Being a full-time student at OzU
- Min. 3.00/4.00 CGPA
- Registering for the Erasmus Language Exam 2021 (ELE) or having a valid score (min. 60/100 points) from the previous ELE (ELE 2020).
- Getting approval from academic/thesis advisor
Eligibility Criteria to Participate in the Erasmus+ Study Mobility:
- Being a full-time student at OzU
- Having completed at least 59 ECTS prior to the exchange semester
- Must have a course load of min. 30 ECTS credits upon the graduation
Additional Criteria
- (-) Students who have previously participated in the Erasmus+ program and students who withdrew in the previous years after the given deadline will have 10 points deducted from their Erasmus score at the time of evaluations.
- (-) Students who wish to participate in the program in their countries of citizenship will have 10 points deducted from their Erasmus score.
- (-) Placed students who do not attend the meetings/orientation sessions, without a valid excuse will have 5 points deducted from their Erasmus score if they apply to the Erasmus program again.
- (-) Placed students who do not inform OzU IO regarding the non-participation in mobility on time will have 10 points deducted from their Erasmus score if they apply to the Erasmus program again.
- (+) Students with disabilities will be given 10 points extra. You must submit a “Disabled Identity Card” at the time of application.
- (+) Students who are the children of Veterans/Martyrs will be given 15 points extra. You must submit a “Veteran/Martyr Identity Card” at the time of application.
- (+) 10 points extra will be given to the students who submit an official letter based on Act No. 2828 on social services and child protection agency.
Evaluation and Ranking Criteria
- Students who submit the online application form before the deadline, have min. 60/100 ELE score and min. 2.20/4.00 CGPA will be evaluated.
- Students will be ranked within their faculty.
- The ranking will be based on Erasmus score (50% CGPA + 50% ELE score + if applicable, TR NA’s additional criteria)
Erasmus+ Grants
Please note that a limited amount of Erasmus grant is allocated to OzU by the Turkish National Agency (TR NA). Generally, it is announced in summer, thus grant distribution results can be published in summer soon after TR NA’s announcement and that means study mobility grants will not be published with the placement results.
Since the grant amount is limited, the Erasmus grant is not guaranteed to every student who has been placed for an exchange semester. So, it is possible to participate in the program as a ‘zero grant’ student. Availability is based on ranking within the faculty. If a student receives a grant, the monthly amount given depends on the host country and the student can be funded for maximum 4 months of the exchange period.
Details about the Erasmus+ grant and monthly amount can be found on our website and the above-mentioned presentation. The monthly amounts and rules regarding the Erasmus+ grant are based on 2020 Erasmus+ Program rules. In case of any changes in the Erasmus+ grants in 2021, students will be informed.
Second Placement Round
- Students who are eligible but not placed during the 1st evaluation period due to quotas will be considered for the remaining quotas during the 2nd placement round.
- Students who are placed during the 1st evaluation period will not be considered for the 2nd placement round. Students cannot ask for a change in the institution they are placed to. Therefore, students are required to make the institution selections very carefully.
- 2nd placement round will take place in Summer 2021 and students who are placed during this round will only be able to choose the 2021-22 Spring semester as their exchange period.
- Eligible students will be notified by the International Office in the summer.
Information Sessions
International Office will hold online information sessions for study mobility applications on the following days and hours. Please use the related link to attend the sessions:
- 1st session in Turkish: 30 December 2020, Wednesday @10:45 – Zoom Meeting Link
- 2nd session in English: 5 January 2021, Tuesday @10:45 – Zoom Meeting Link
- 3rd session in Turkish: 22 January 2021, Friday @13:45 – Zoom Meeting Link
If you have academic obligations and cannot attend any of the information sessions, you may attend one of the group appointments which will be organized in January by following the instructions on this link. Please do not hesitate to contact us via email at international.relations@ozu.edu.tr for your questions.
Erasmus+ Traineeship Mobility Application
Erasmus+ traineeship mobility application will start on 5 February 2021 and end on 19 February 2021 at 13:00.
The application procedure is as follows:
- Complete your online Erasmus+ traineeship mobility application form on the KION system.
- Take the ELE 2021. If you have taken the ELE in February 2020 and have a valid score, you do not need to retake the exam since ELE scores are valid for two academic years.
- Traineeship mobility applicants who submit the online application by the above-mentioned deadline, are required to submit an acceptance/invitation letter after getting approval from their Faculty Program Coordinator before Monday, 29 March 2021 at the latest. Otherwise, their applications will be canceled automatically. The applicants are responsible for contacting their faculty program coordinator to get signed approval on their invitation letter.
- Ranking & grant results will be announced mid-April at the earliest.
Erasmus Language Exam
Erasmus Language Exam (ELE) will be held on Friday, 26 February 2021. The content and method of the exam (online or face-to-face) will be determined in accordance with the Spring term instructional methods. As such, further information regarding the ELE 2021 will be announced via myOzU as soon as an executive decision regarding the upcoming semester is made. Thus, we strongly recommend that you follow the announcements frequently.
UPDATE: You may review the reminder announcement to have details of the ELE.
If you have taken the ELE in February 2020 and have a valid score, you do not need to retake the exam since ELE scores are valid for two academic years. Other standardized language exam scores (IELTS, TOEFL, PTE) will not be considered valid for the Erasmus evaluation/ranking.
There will be a make-up exam on 4th March 2021, Thursday. Students can only apply for the make-up exam if they meet the following requirements:
Having a health/medical report documenting your health excuse, Having a document showing that you have lost your first degree relative, Being assigned to a social, cultural, sports and promotional event in order to represent the university.
Your request for taking the make-up exam will be considered by ScOLa, and if accepted, you will be invited to the exam by the International Office including the details. Students whose excuses are considered invalid will be notified by e-mail that they will not be able to take the exam.
General Rules and Presentation
Erasmus+ program information and presentation slides with the other important details can be found in the following links. All applicants are responsible for attending an online information session and reviewing the information provided under the following links:
- General Erasmus+ Traineeship Mobility Information
- Presentation (documentation, important notes, etc.)
Eligibility Criteria to Apply to the Erasmus+ Traineeship Mobility
Undergraduate students:
- Being a full-time student at OzU
- Min. 2.20/4.00 CGPA
- Registering for the Erasmus Language Exam 2021 (ELE) or having a valid score (min. 60/100 points) from the previous ELE (ELE 2020).
- Submitting a valid acceptance/invitation letter from the host company. (Additional 10 points will be added to the Erasmus score of students who submit their invitation letter until 19 February, 13:00 to the KION system)
Graduate students:
- Being a full-time student at OzU
- Min. 3.00/4.00 CGPA
- Registering for the Erasmus Language Exam 2021 (ELE) or having a valid score (min. 60/100 points) from the previous ELE (ELE 2020).
- Getting approval from the academic advisor is required
- Submitting a valid acceptance/invitation letter from the host company. (Additional 10 points will be added to the Erasmus score of students who submit their invitation letter until 19 February, 13:00 to the KION system)
Host Company/Institution Eligibility
The host institutions/companies must be compatible with the Erasmus+ Program Guide. The host institution/company can be any public or private organization active in the labor market or in the fields of education, training and youth. For example, such an organization can be:
- public or private, a small, medium or large enterprise (including social enterprises);
- public body at local, regional or national level;
- social partner or other representatives of working life, including chambers of commerce, craft/professional associations and trade unions;
- research institute;
- foundation;
- school/institute/educational center (at any level, from pre-school to upper secondary education, and including vocational education and adult education);
- non-profit organization, association, NGO;
- body providing career guidance, professional counseling and information services;
- program country higher education institution awarded with an Erasmus Charter (ECHE).
Evaluation and Ranking Criteria
- Students who submit the online application form before the application deadline, have min. 60/100 ELE score and min. 2.20/4.00 CGPA will be evaluated.
- The ranking will be based on the Erasmus score (50% CGPA + 50% ELE + if applicable, TR NA’s additional criteria)
- Students will be ranked within their faculty.
- The sector, enterprise and job description must be compatible with the student’s diploma program.
Additional Criteria
- (-) Students who have previously participated in the Erasmus+ program and students who withdrew in the previous years after the given deadline will have 10 points deducted from their Erasmus score at the time of evaluations.
- (-) Students who wish to participate in the program in their countries of citizenship will have 10 points deducted from their Erasmus score.
- (-) Placed students who do not attend the meetings/orientation sessions, without a valid excuse will have 5 points deducted from their Erasmus score if they apply to the Erasmus program again.
- (-) Placed students who do not inform OzU IO regarding the non-participation in mobility on time will have 10 points deducted from their Erasmus score if they apply to the Erasmus program again.
- (+) Students who submit an acceptance/invitation letter at the time of the application period will be given 10 points extra. The deadline is 19 February, 13:00 to submit the invitation letter.
- (+) Students with disabilities will be given 10 points extra. You must submit a “Disabled Identity Card” at the time of application.
- (+) Students who are the children of Veterans/Martyrs will be given 15 points extra. You must submit a “Veteran/Martyr Identity Card” at the time of application.
- (+) 10 points extra will be given to the students who submit an official letter based on Act No. 2828 on social services and child protection agency.
General Terms for Traineeship Mobility
- Traineeship duration should be a minimum of 2 months (60 calendar days – not working days)
- Students cannot be placed in the European Union institutions, national agencies and institutions which manage EU programs.
- Students can benefit from the traineeship opportunity within 12 months upon graduation with the condition of applying before graduation in their final year.
- There are no partner institutions for traineeship mobility. Students are responsible for creating contacts and finding their own host organization/company for their traineeship. You may start your search by visiting the links provided in the presentation.
- The invitation letter which will be provided by the host company should include the following information:
- Start and end date of the traineeship
- Name of company and supervisor & contact information
- The job description of the trainee
- Signature and stamp of the supervisor
Erasmus+ Grants for Traineeship Mobility
Erasmus traineeship mobility grant eligibility will be based on the budget allocated by the Turkish National Agency. In light of this information, all students cannot be eligible for grants and students can participate in the program as zero-grant students. Availability is based on ranking within the faculty. Erasmus grant will be provided for maximum 20 students and for a maximum duration of 2 months to be able to support more students. Details about the Erasmus+ grant and monthly amount can be found on our website and the above-mentioned presentation.
Information Sessions
International Office will hold information sessions for traineeship mobility applications on the following days and hours. Please use the related link to attend the sessions:
- 1st session in Turkish: 30 December 2020, Wednesday @13:00 – Zoom Meeting Link
- 2nd session in English: 5 January 2021, Tuesday @13:45 – Zoom Meeting Link
- 3rd session in Turkish: 22 January 2021, Friday @10:45 – Zoom Meeting Link
If you have academic obligations and cannot attend any of the information sessions, you may attend one of the group appointments which will be organized in January by following the instructions on this link. Please do not hesitate to contact us via email at international.relations@ozu.edu.tr for your questions.
Sincerely,
Özyeğin University - International Office
International Cooperation and Exchange Programs